April 14, 2024

Steps toward efficient spare parts management

In industrial maintenance, efficient spare parts management is critical to operational reliability. Our local team in Estonia began a journey toward more effective spare parts management at a customer site in 2019, with the goal of modernizing and improving how spare parts are stored and managed.

“The project was launched after we were allocated an additional 42 square meters of space, with the objective of centralizing spare parts storage within the unit. Before the project, spare parts were distributed across 18 different cabinets located near critical machines throughout the production facility,” explains Romet Roosme, Unit Manager, Quant Estonia.

Initially, the local team focused on organization. Spare parts were classified, and each item was assigned a new code in the Maximo system. At the same time, the existing inventory was reorganized. Every shelf and cabinet in the warehouse was labeled with its own QR code, providing quick access to detailed information about the contents of each storage location.

“The project progressed step by step, and in 2021 we introduced a dedicated shelf for planning purposes. In addition to spare parts, it also included damaged components awaiting evaluation. This proactive approach significantly reduced downtime, as spare parts were readily and quickly available when needed,” Roosme says.

A new automated warehouse system

A new automated warehouse system was implemented at the site in 2023. Spare parts data was seamlessly integrated with both Maximo and the automated storage system, giving employees clear, real-time visibility into inventory levels.

“The system enhancements provided a clear overview and significantly simplified spare parts management. Employees can now search for the right spare part either by name or by using images. Locating and picking spare parts has become a smooth and fast process,” says Steven Koik, Buyer, Quant Estonia.

Together with Maximo and the redesigned reorder functionality, the system ensures the timely availability of spare parts. This labeling and tracking solution improves warehouse efficiency and enables personnel to locate spare parts quickly and accurately.

“Early-stage training ensured that employees had all the necessary knowledge and skills to use the new system effectively. This new warehouse is a strong example of efficient spare parts management,” Roosme adds.

“We can proudly say that the new automated warehouse system is efficient and works flawlessly. Locating and ordering spare parts has become easy. Currently, the automated warehouse includes 37 shelves and approximately 2,500 spare parts,” Koik concludes.